The ATO has launched a new security feature called client-to-agent linking. This regulation applies to all entities with an ABN, excluding sole traders, to protect against identity-related theft and fraud. 

Included entities are now required to nominate their agent through the new agent nomination feature on the business portal. This nomination is required to be completed before the agent can add them to their client list. While this does not apply to existing clients of registered agents, it will apply to any new engagements for tax, BAS or payroll services or if an additional service is being added to an existing engagement. 

To help you with this process, we have put together the below guide:

Step by step instructions

Firstly, Do you have access to online services for business?

• Yes - Go to step 3
• No - Go not step 1

Before you start Step 1 & 2

To complete step 1-2 you must be the principal authority.

This is the person responsible for the business and must be the first person to set up access to Online services for business. If you're not sure what role you have, see Get started.

Step 1: Set up your Digital ID (myID)

Download the myGovID app, available from the App Store or Google and follow these instructions on how to set up your myID.

Choose your identity strength:

• A Strong myID – by verifying your Australian passport and either birth certificate, citizenship certificate, driver licence or Medicare card.
• A Standard myID – by verifying 2 Australian identity documents. With a Standard myID you will need to contact the ATO to complete Step 2.

Note: myGovID is unique to you, using your personal information – you cannot share it with others.

Step 2: Link your myGovID to your ABN

You'll need to link your myID to your Australian business number (ABN) using Relationship Authorisation Manager (RAM).

If you have a Strong myID go to RAM and log in. Select Link your business and follow the prompts.

You'll need to contact the ATO to complete this step if you: 

• have a Standard myID
• are a primary person - this is a type of principal authority who's not listed as an individual associate in the Australian Business Register. For example, the authorised contact of a government entity.

For more information, see How to link your business.

Step 3: Log in to Online services for business

Use your myID to log in to Online services for business.

Step 4: Nominate your authorised agent in Online services for business

To complete this step you'll need your agent's (or payroll service provider’s) registered agent number. (STM's Registered Agent Number is - 76339005)

From the Online services for business home page:

• select Profile, then Agent details
• at the Agent nominations feature, select Add
• on the Nominate agent screen, go to Search for agent
• type your agent’s (or payroll service provider's) registered agent number and select Search
• select the agent you want to nominate
• check that the agent's details are correct
• complete the Declaration
• select Submit.

You'll now see your agent’s details listed under Agent nominations.

For more information, go to Agent nomination.

Step 5: Let your agent know you have nominated them

The agent you nominate won't receive an automated system notification. It’s important to let them know when you've completed the nomination step.

Your agent has 28 days to action the nomination before it expires.

Extending a nomination

If the agent you've nominated needs more time to add you as a client, you can use the Extend feature. This will add another 28 days to your nomination from the day you extend.

The Extend feature will become available the day after submitting a nomination. It will remain available to select anytime during the 28 calendar days of the original nomination period.

To extend a nomination:

• from the Agent nomination screen in Online Services for Business, select Extend. Tip: You can find this next to your agent's name.
• at the Extend agent nomination screen, check the details of the agent are correct. If they are not correct, you can delete an agent nomination by selecting Delete.
• complete the declaration and select Submit
• let your agent know when you have completed the extension.

If a nomination has expired, you won't be able to extend it. You'll need to submit a new nomination.

Support information

If you experience any errors while completing the agent nomination process, contact the ATO on 13 28 66 for help.